1-6 A-61588 July 2008 When a scan job is complete, the user’s USB flash drive can be removed from the Scan Station and the Scan Station display retur

A-61588 July 2008 6-3Cleaning the imaging guides1. Remove dust and debris from this area by using a Staticide wipe or a small brush. Be careful not t

6-4 A-61588 July 2008 Replacement proceduresThe feed module and USB connector are the only parts that are customer-replacement.Replacing the feed mod

A-61588 July 2008 6-5Replacing the USB connector The USB connector may need periodic replacement due to extended use which may be detectable due to r

6-6 A-61588 July 2008 5. Open the clamps on the ribbon cable and disconnect the ribbon cable from the button control panel.6. Rotate the turret about

A-61588 July 2008 6-79. Unplug the USB cable.10.Remove the screws from the USB connector and remove it.11.Attach the new USB cable to the connector a

6-8 A-61588 July 2008 15.Feed the ribbon cable back into the turret housing. 16.Reattach the turret top cover holding the cover securely down while y

A-61588 July 2008 7-17 TroubleshootingOccasionally you may encounter a situation with your Scan Station where it may not function properly. Refer to

7-2 A-61588 July 2008 Following is a listing of error codes that may be displayed in the Display window. When an error is indicated, the LED indicato

A-61588 July 2008 7-3Saving error log files You may be asked by Kodak Service personnel to send the log files as an email attachment for further diag

7-4 A-61588 July 2008 Problem solving Use the chart below as a guide to check possible solutions to problems you may encounter when using the Kodak S

A-61588 July 2008 1-7What’s in the box Before you begin open the box and check the contents:• Kodak Scan Station 100• Input tray• Output tray• Specia

A-61588 July 2008 7-5Scan Station Issues Possible SolutionImage appears to be cut offIf you are scanning a document with a reflective area (such as a

7-6 A-61588 July 2008 Network Authentication Issues Possible SolutionDomain authentication Check the following to verify for correct connections in a

A-61588 July 2008 7-7Network Authentication Issues Possible SolutionYour network Domain name To find the domain name your Scan Station will use, foll

7-8 A-61588 July 2008 Network Authentication Issues Possible SolutionFinding the SMTP server addressUse the following procedures to find the SMTP ser

A-61588 July 2008 7-9Scan to Network Share Issues Possible SolutionUnable to scan to network folderUsing another Windows XP or 2000 PC on your networ

7-10 A-61588 July 2008 Fax Issues Possible SolutionFax - General If your Scan Station fails to send or receive a fax, be sure that:• an external mod

A-61588 July 2008 7-11Destination not found. Displayed when trying to deliver scanned documents to destinations.• Verify that the selected destinatio

7-12 A-61588 July 2008 Displayed Error Possible SolutionFlash driver error (xxx). Displayed when the Scan Station cannot copy files to a flash drive.

A-61588 July 2008 7-13Displayed Error Possible SolutionKDSEmbeddedbase.exe error on displayIndicates an invalid TCP/IP address, such as a DHCP settin

A-61588 July 2008 8-18 GlossaryAuthentication credentials — a username, password and optional network domain name that grants the Scan Station access

1-8 A-61588 July 2008 Unpacking and setting up the Scan StationCarefully unpack the Scan Station 100 and place it on a clean, dry and level surface.

8-2 A-61588 July 2008 NETBIOS Name — also known as the computer name in Microsoft Windows, the NETBIOS name is a unique name for the device. Only 15

A-61588 July 2008 A-1Appendix A SpecificationsRecommended daily volumeUp to 1000 pages per dayOutput resolutions 75, 100, 150, 200, 240, 300, 400 and

A-61588 July 2008 B-1Appendix B Warranty - US and Canada only Congratulations on the purchase of a Kodak Scan Station 100, Kodak Scan Station 100 Plu

B-2 A-61588 July 2008 Warranty exclusions Kodak’s Limited Warranty does not apply to a Kodak Scan Station that has been subjected to physical damage

A-61588 July 2008 B-3Installation Warning and DisclaimerKODAK WILL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES RESULTING FROM THE

B-4 A-61588 July 2008 Packaging and shipping guidelinesPurchaser must ship all warranty returns in a method that guarantees full protection of the pr

A-61588 July 2008 B-5Included with selected Kodak Scan Station is a Limited Warranty Registration card and a Limited Warranty Summary card. The Limit

B-6 A-61588 July 2008 The AUR provides advance replacement on specific failed or broken Kodak Scan Station. To be eligible to take advantage of the A

A-61588 July 2008 B-7Important restrictions Eligibility: The Advance Exchange Program and the Depot Service are available to eligible purchasers in t

Eastman Kodak Company343 State StreetRochester, NY 14650 U.S.A.© Kodak, 2008. All rights reserved. TM: Kodak

A-61588 July 2008 1-9Attaching the output tray and special document feeder1. Locate the output tray holes on the Scan Station.2. Insert the pin on th

A-61588 July 2008 2-12 Pre-installation ChecklistIt is recommended that you fill out this worksheet before installing the Kodak Scan Station 100. You

2-2 A-61588 July 2008 Device Settings (continued) — found under the Settings button in the Configuration Organizer or Administration GUI.Parameter Na

A-61588 July 2008 2-3Email Server Settings — found under the Settings button in the Configuration Organizer or Administration GUI.Parameter Name Desc

A-61588 July 2008 3-13 Initial Setup and VerificationThis chapter provides instructions for installing the Configuration Organizer and procedures for

3-2 A-61588 July 2008 3. Click Next. The License Agreement screen will be displayed.4. Read the license agreement, click I Agree and then click Next.

A-61588 July 2008 3-3The Confirm Installation screen will be displayed.6. Click Next. The installation will start and progress will be displayed.

A-61588 July 2008 iContents1 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1Suppor

3-4 A-61588 July 2008 7. When the installation is complete, the Installation Complete screen will be displayed. 8. Click Close.Installing the optiona

A-61588 July 2008 3-5Configuring your Scan StationThis section provides procedures for configuring your Scan Station to connect to your office network

3-6 A-61588 July 2008 Password protecting the configuration fileAs an administrator, you want to password protect the configuration file from being i

A-61588 July 2008 3-7Language setting The language you select will be used to configure the Scan Station’s user interface as well as the language that

3-8 A-61588 July 2008 Device settings The Device icon displays a list of settings which will be used to configure the Scan Station to work on your of

A-61588 July 2008 3-93. Select IP Address to configure the device’s network address. Select one of the following:• If your network uses dynamic IP add

3-10 A-61588 July 2008 4. If you want to protect access to the Scan Station with a password, select Device/Administrator Password to display the keyp

A-61588 July 2008 3-116. Click Remote Configuration to allow your Scan Station to be remotely configured. Refer to the section entitled “Updating your

3-12 A-61588 July 2008 E-mail settings For the Scan Station to send documents to email recipients, you must define how the Scan Station will access y

A-61588 July 2008 3-133. Select Credentials to define the email server credentials. NOTE: If you are using an unauthenticated SMTP server, you do not

ii A-61588 July 2008 4 Configuring the Scan Station. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1Selecting your default Sca

3-14 A-61588 July 2008 4. Most email servers communicate on Port 25. If your email server communicates on a different port, click on Port.The virtual

A-61588 July 2008 3-156. Click Authentication Scheme to select the specific SMTP Authentication Scheme used by your mail server. Select from the follo

3-16 A-61588 July 2008 7. When your SMTP connection is configured, use the Test Connection option to test whether your settings are correct. The Scan

A-61588 July 2008 3-17LDAP settings Connecting to an LDAP server allows the Scan Station and the Configuration Organizer Software to connect to a netw

3-18 A-61588 July 2008 The Credentials screen will be displayed.Provide a Username, Password and an optional Domain name for the LDAP server account

A-61588 July 2008 3-195. The Base DN (Distinguished Name), Search Field Tag, Email Address Tag, and Full Name Field Tag are strings that define the se

3-20 A-61588 July 2008 Return Email Address Setting the Return E-mail Address allows you to receive notification if an email or fax sent by the Scan

A-61588 July 2008 3-21Maximum Attachment Size This option allows you to set the maximum size of an email attachment that can be successfully sent. Thi

3-22 A-61588 July 2008 Fax settings You must have the optional fax modem accessory fCAT No. 128 0528) for the Scan Station 100 and it must be properl

A-61588 July 2008 3-233. If desired, select Sender’s Fax Number from the Fax screen to enter the sender’s fax number. The virtual keyboard will be dis

A-61588 July 2008 iii7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1Indicator lights

3-24 A-61588 July 2008 6. Select the desired country/code and click Done.7. Select Incoming Fax Settings to display the Incoming Fax Settings screen.

A-61588 July 2008 3-259. Enter a fully qualified path name to a network folder where incoming faxes will be delivered. 10.When finished, click Done.11

3-26 A-61588 July 2008 12.Select a printer from the list and click Done to return to the Incoming Fax Settings screen. 13.Click Receive Fax to allow

A-61588 July 2008 3-27Outgoing faxes Three attempts will be made to send a fax. These attempts will be made at intervals of 3 minutes each. If the fax

3-28 A-61588 July 2008 Transaction Log settings The Scan Station can log all transactions to a separate transaction file. This file is in XML format

A-61588 July 2008 3-29Time settings 1. Click the Time icon. The Time screen will be displayed. 2. Click Time Zone and select your time zone.3. Click D

3-30 A-61588 July 2008 Setting the Scan Station clockThe time clock on the Scan Station can only be set when the Scan Station is in local Administrat

A-61588 July 2008 3-31Date settings If the Calendar icon is not displayed, use the arrows on the toolbar at the top of the Configuration Organizer scr

3-32 A-61588 July 2008 Setting the Scan Station dateThe date on the Scan Station can only be set when the Scan Station is in local Administrative mod

A-61588 July 2008 3-33Configuration options The Configuration Options screen provides a variety of options.To access the Configuration Options screen:

A-61588 July 2008 1-11 OverviewThe Kodak Scan Station 100 is designed as a walk-up scanner that requires minimal user training. The Scan Station 100

3-34 A-61588 July 2008 Allow Force User Login When enabled, this option requires the user to login before a scan session. When this option is enabled

A-61588 July 2008 3-35Allow Adding Pages to a Scan JobWhen this option is enabled, the user can continue to add pages to a scan job. After all pages i

3-36 A-61588 July 2008 Saving your configurationAfter configuring your Scan Station, save your configuration settings. Be sure to insert your USB fla

A-61588 July 2008 3-37Updating your Scan Station settingsWhen you have saved your administrative configuration on your flash drive, you can take these

3-38 A-61588 July 2008 NOTES:• If there are additional settings on the Scan Station (e.g. email are new settings on the flash drive that are not on t

A-61588 July 2008 3-39Verifying your Scan Station setupThe following steps help you to verify that your Scan Station installation was successful and i

3-40 A-61588 July 2008 When the document has been scanned, the Status screen will be displayed as it sends your document to each selected destination

A-61588 July 2008 4-14 Configuring the Scan Station Chapter 4 provides step-by-step procedures for configuring the Scan Station. Some of these proced

4-2 A-61588 July 2008 Scan As 1. If the Scan As icon is not visible on the toolbar, click the right arrow until it is displayed.NOTE: Certain selecti

A-61588 July 2008 4-3File Type 1. If the File Type icon is not visible on the toolbar, click the right arrow until it is displayed. 2. Select the fil

1-2 A-61588 July 2008 Chapter 5, Scan Station Administration Specifics — provides detailed information regarding configuring your office network to a

4-4 A-61588 July 2008 • PDF - Image Only — creates a single- or multi-page document that contains only scanned data as a bitmap image. PDF files crea

A-61588 July 2008 4-5Setting Shortcuts Setting Shortcuts are a way for you to create personalized groups of scanner settings to make scanning easier

4-6 A-61588 July 2008 Creating a new Setting Shortcut1. Select the Setting Shortcut icon.2. Select Edit>Add Item. The Add New Setting Shortcut dia

A-61588 July 2008 4-7File Name Settings The Configuration Organizer allows you to define values that determine the location and file name used when c

4-8 A-61588 July 2008 The Advanced option provides access to two additional options: Interactively Name Scanned Files and Add Date/Time Stamp. • Inte

A-61588 July 2008 4-9Resolution Select a default resolution from 75 to 600 dpi. 200 dpi is the default. For best OCR results, if you are creating a P

4-10 A-61588 July 2008 Black and White AdjustmentsIf you selected Black and White as your Scan As setting, the Black and White Adjustments screen wil

A-61588 July 2008 4-11Copies for Printing This option is not intended to be used during the configuration setup. Any changes to this during configura

4-12 A-61588 July 2008 Saving your configuration settingsAfter configuring your Scan Station, save your configuration settings. Insert your USB flash

A-61588 July 2008 4-13Updating your Scan Station settingsWhen you have saved your administrative configuration on your flash drive, you can take thes

A-61588 July 2008 1-3Most of the Scan Station’s features can be successfully used in heterogeneous network environments. On the Scan Station, printer

4-14 A-61588 July 2008 NOTES:• If there are additional settings on the Scan Station (e.g. email group, etc.) that are not on the flash drive configur

A-61588 July 2008 4-15Managing your destination groupsThis section provides procedures for adding, renaming, deleting, and reordering groups (e.g., e

4-16 A-61588 July 2008 Creating groups and adding items1. In the Configuration Organizer window, access Destination mode and select Edit>Add Group

A-61588 July 2008 4-17The email address will be added to the selected email group and the address will be listed on the Configuration Organizer windo

4-18 A-61588 July 2008 Deleting items within a groupTo delete an item within a group:1. Select the group that you want to delete the item from.2. Sel

A-61588 July 2008 4-19Deleting groups 1. Access Destination mode and select the email group you want to delete. 2. Select Edit>Delete Group. The f

4-20 A-61588 July 2008 Moving groups and items within groupsThe order in which the groups are displayed in the Configuration Organizer is the same or

A-61588 July 2008 4-21Moving items within groups1. Select the item within the list that you want to move.2. Select Layout>Move Item Down or Layout

4-22 A-61588 July 2008 Importing an email address bookCSV (comma separated value) files are data files that represent database information. Each row

A-61588 July 2008 4-23To further illustrate, if all three Column Location values were set to 1, then the preview would look like:To import your email

1-4 A-61588 July 2008 Administrative configuration and setup The Configuration Organizer is the center of all Scan Station administration. With the C

4-24 A-61588 July 2008 5. Specify the columns in the CSV file that contain data for First Name, Last Name, and Email Address.The First Name, Last Nam

A-61588 July 2008 4-25Configuring FTP destinationsFTP destinations require a slightly different configuration than the other destinations. The Config

4-26 A-61588 July 2008 Specifying Proxy settings If your company requires the use of a proxy server before communicating with an FTP site, you must d

A-61588 July 2008 4-27Configuring printers The Scan Station uses the Microsoft “Point and Print” technology for installing print drivers and connecti

4-28 A-61588 July 2008 Connecting to a printer shared by another computer on the network workgroup1. Enter any text that describes the printer in the

A-61588 July 2008 4-29Connecting to a network printer that is directly connected to the networkThis option is more complicated than the other two in

4-30 A-61588 July 2008 3. On the Ports tab of the Control Panel, write down the exact text that appears on the selected Port value. NOTE: As shown be

A-61588 July 2008 4-318. Click the Advanced button to display the Advanced dialog box. 9. Enter the fully qualified address to the PC that is sharing

A-61588 July 2008 5-15 Scan Station Administration SpecificsThis chapter provides detailed administrative information about your Scan Station includin

5-2 A-61588 July 2008 File Naming settings The Scan Station offers several ways you can customize how scanned documents are delivered to their final d

A-61588 July 2008 1-5If the Cancel button is selected, the Scan Station will be placed into administrative configuration mode. In this mode, the Scan

A-61588 July 2008 5-3Advanced — provides two additional settings that allow you to optionally add a date and time stamp to the resulting scanned file

5-4 A-61588 July 2008 Securing your Scan StationNetwork security is an important part of every day business and it is important that network devices d

A-61588 July 2008 5-5Password protecting your Scan Station (user access)Another password protection feature is assigning a 32-character alphanumeric p

5-6 A-61588 July 2008 5. If you start by editing a new configuration file and insert a flash drive after edits have been made, any configuration file

A-61588 July 2008 5-7Method 2 — requires an update package and an administrative configuration file to be copied to a USB flash drive. When the flash

5-8 A-61588 July 2008 Method 3 — the Scan Station software can be configured to monitor a network folder where configuration files and software update

A-61588 July 2008 5-9On the defined day of the week and time, the Scan Station checks for the specified folder on the network, and if found, examines

5-10 A-61588 July 2008 NOTE: Some of the concepts covered in this chapter assume knowledge of Microsoft NT Domains and permissions. Refer to your docu

A-61588 July 2008 6-16 MaintenanceThis chapter provides cleaning and replacement procedures for the Kodak Scan Station 100.Cleaning procedures Your S

6-2 A-61588 July 2008 Cleaning the rollers 1. With a roller cleaning pad, wipe the feed roller from side to side. Rotate the feed rollers to clean th